Summer may bring sunshine and vacations, but for business owners, it can also bring seasonal hiring, fluctuating schedules, and payroll complications. Whether you’re managing interns, part-time help, or full-time employees taking time off, keeping your payroll process running smoothly is key to staying compliant and keeping morale high.
Here are some essential summer payroll tips to help your business stay on track:
1. Track Time Off Accurately
Summer is prime time for PTO requests. Be sure you have a system in place for tracking:
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Paid time off (PTO), vacation, and sick leave
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Who’s approved and when
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Coverage for absent team members
If you’re still using paper or spreadsheets, it might be time to upgrade to a digital time-tracking or HR platform.
2. Review Overtime Rules
With employees covering for summer absences or working events, overtime might increase. Be sure to:
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Follow federal and state labor laws
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Classify employees correctly (exempt vs. non-exempt)
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Pay overtime accurately and on time
Missteps in overtime can lead to costly penalties, so it’s worth double-checking.
3. Stay Compliant With Seasonal Hires
Summer often brings interns, student workers, or seasonal staff. Make sure you:
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Collect the right documentation (W-4s, I-9s, etc.)
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Verify age-related labor laws for minors
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Set clear expectations around hours and job duties
Also consider how benefits, unemployment insurance, and taxes apply to short-term workers.
4. Double-Check Payroll Schedules Around Holidays
Memorial Day, Independence Day, and Labor Day can all throw off your payroll cycle. Plan ahead by:
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Reviewing your payroll calendar
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Notifying employees of any changes
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Submitting payroll early if banks are closed
A missed payday is never a good look.
5. Communicate With Your Team
Whether you’re adjusting schedules or implementing new payroll tools, clear communication helps reduce confusion and frustration. Keep your team in the loop about:
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When they’re getting paid
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How to log hours or request time off
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Whom to contact with payroll questions
Summer is a busy time – don’t let payroll stress ruin it. With a few proactive steps, you can enjoy a smooth, compliant season and focus more on your business.
Need help streamlining your payroll? Contact an Abacus Payroll advisor to make summer payroll stress-free.